The Number One Tool for Organizing Your Life

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The Number One Tool for Organizing Your Life

Pretty storage bins? No.

A beautiful paper planner? I love mine, but no.

Electronic reminders? Helpful, but still no.

I’m talking about Trello, an online list organizing system to keep all of your ideas, to-do’s, group tasks, and more in one place without it looking like a giant mess.

Here’s a glimpse of my Notes from Jessie business board:

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Now I’ll break it down for you so it doesn’t just look like a mess of to-do lists.

BOARDS

First, Trello lets you organize your thoughts, ideas, and tasks into boards. If you’re familiar with Pinterest, that concept won’t be foreign to you. Except that Trello isn’t full of pictures of recipes or farmhouse decor; it’s all words.

Boards help you segregate your thoughts and tasks into big buckets. For example, I have a business board, a personal board, a wedding board, and a school board. That way, I can keep my tasks all straight because these boards rarely overlap.

If I’m not careful, I can get distracted in the middle of one task or thought when another comes up (I just did that very thing while writing this sentence). Organizing my thoughts into boards and lists helps me keep my head screwed on straight.

You can customize your board however you’d like, like adding a fun background image to make you smile every time you see it.

LISTS

Lists help me organize my thoughts further inside my boards. I like creating several so no one of them gets too incredibly long, but you do whatever works best for you, friend!

I like to revisit my lists regularly. I look at my school board daily, and it’s most helpful on Mondays when I reevaluate what I have on my “to do this week” and “to do next week” lists as the weeks change and I get to look at what tasks are on what lists. It’s a great time to check back in on my priorities and stay on top of all my tasks.

I also like having lists that are purely for inspiration or brainstorming, not strictly tasks to complete. Once I type them out in Trello, I free up brain space because I’m no longer trying to remember them on my own (thank the Lord; my brain has such limited space these days!).

You can add and delete lists as well as move them around so you can see the most important ones on the left without having to scroll across (which I have to do on some of my bigger boards). It’s nice to be able to customize it that way to work for whatever you need in any given season.

The two main types of lists I use are more traditional to-do lists and brainstorming lists. I like the former for the obvious reason of keeping tasks straight and staying on top of them, and I like the former for getting things out of my head so I can free up the mental space and have one place to keep all my creative ideas.

CARDS

Now comes the fun part. This is like the ultimate brain dump.

Add cards for whatever you think of for each list, in no particular order.

The beautiful part is that you can easily click and drag cards from list to list and reorder them.

You can add a plethora of details at this level if it floats your boat, too.

You can add labels (like organization, home, health, writing, self-care, fitness, kids, etc) to further categorize your lists. I love doing this with some of my business boards so I can make sure I rotate through different topics to keep things balanced around here.

You can also add due dates to your cards if you want them to show up in date order so you know what to tackle first. It can help organize your thoughts and prioritize things for you!

If you’re working on a collaborative project (either for work or home), you can add other people to your boards and assign tasks to them. So if you’re putting together a “honey do” list, working on a group project, or leading a new idea with your work team, you can help delegate the work right on your list.

You can also add descriptions and comments to keep track of how things are developing, clarify the title of the card, add more information, add links to outside webpages, or more.

You can also add links to Google Drive links and enjoy more advanced features if you upgrade (you do get one connection with the free version, so I have Google Drive connected so I can share documents and have easy access to them).

STEPS TO SET UP TRELLO FOR YOURSELF

  1. Create an account.

  2. Create your board(s). Think of the major “buckets” of your life: your work, your home, your personal life, big events…

  3. Create your list(s). Some of my favorites are “to do this week,” “to do next week,” “talk to [person] about,” “blog post ideas,” “house projects,” and “inspiration.”

  4. Add cards to your lists. Anything you need to add to any of your lists. Go crazy, girl! Get it all out! It’s like the biggest brain dump ever.

  5. Do (or don’t) add the more fancy features as they suit you. Add due dates (or don’t). Add labels and colors (or don’t). Add notes and comments to put in more detail (or don’t).

  6. Collaborate with people on your team or in your family for any shared tasks or projects. You can add folks to your boards and assign them to specific tasks to help you delegate.

  7. Archive cards as you complete tasks to get that satisfying feeling of checking things off your to-do list.

Are you excited to use Trello? Let me know what you think and what your favorite or most helpful list is!

Maybe you want to consider having a meal planning board or list! To get you started on your meal planning journey, grab my free Meal Planning Toolkit!

Later, lovely!Jessie (2).png